Course Unit

Gathering Data to Track Progress

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Keeping track of work progress, especially concerning the schedule and budget, is essential in project management. This involves monitoring actual start dates of tasks, work hours, remaining workload, and other costs like travel or training fees.

Key Aspects of Progress Tracking

  • Actual Start Dates: Track the real start dates of tasks to compare against the planned schedule.
  • Work Hours: Monitor the number of hours spent on each task to ensure resources are being utilised efficiently.
  • Remaining Workload: Estimate the remaining hours needed to complete tasks to identify potential delays or resource shortages.
  • Additional Costs: Keep an eye on extra costs such as travel or training fees that might impact the budget.

Automating Data Collection

Establishing an automated data collection method can simplify the tracking process. This can include using project management software that integrates with time-tracking tools, expense reporting systems, and other data sources.

Benefits of Progress Tracking

  • Current Status Insight: Provides a clear view of the project's current status, enabling timely identification of issues.
  • Informed Adjustments: Helps in making necessary adjustments to keep the project on track.
  • Resource Management: Ensures resources are allocated effectively and efficiently.

Practice Exercise

As a practice exercise, create a form to gather data for a project. This form should include fields for:

  • Task name and description
  • Actual start date
  • Work hours logged
  • Estimated remaining workload
  • Additional costs (e.g., travel, training)

By using this form, you can reinforce the concepts of tracking work progress and ensure accurate and efficient project management.

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